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By *asual777 OP Man
17 weeks ago
i travel all over |
"1. Will the event be a success ?
It's always a gamble. If you genuinely put a lot of effort in and are seen to do so, people will appreciate it, but nothing is ever guaranteed. There's a tonne of variables that can make it unsuccessful even if all tickets went and everyone showed up. One wanker is enough to make it a bitter experience for many, so you must be on guard at all times from the moment you post it, till the last person leaves the room when the event ends.
Generally it's not only a good form, but also beneficial to you not to book an event on the same day as another big event in the country or if you're planning something in the same area as another bigger event - try to do it at least 2-3 weeks apart. Times are hard and these events cost a lot of money to guests. Your ticket may cost a tenner, but the guests, especially ones who are travelling will have to shell out for hotels, meals, drinks, fuel etc. So attending two or more events in the same month is not achievable for many people.
2. What do I do if there are significant last minute cancellations .
To avoid this we offer 14 day cut off time for refunds. Can't imagine selling tickets to 70 people, preparing food, goody bags, venue etc for 70, then only having 30 show up.
If you offer a refund with a cut off time at least you know people will let you know that they can't come in advance and you'll be able to offer their space to someone who will come without being out of pocket. This can be a pain in the hole though as there's always chancers asking for refunds last minute even after they've been told about the cut off time multiple times and agreed that they understand that last min cancelations will not get a refund. Its awkward, it's not nice towards the organizer as the money is likely already spent on things like DJ, venue, food, goody bags, entertainment, games, prizes, wristbands, toiletries and whatever else organizer specifically budgeted the tickets for.
3. In the event of one person being the centre of attention (a Gangbang for example), how do I ensure that there enough attendees of their preferred type and vice versa
Never organized that, but personally feel meeting each person in person prior for a coffee and a chat to lay out ground rules would make the chances higher of them showing up rather than some faceless internet rando going "yah I'll be there" then wank into a sock and never leave the house. This would take a lot of time and commitment.
4. The money aspect.
Count the schmeckles you'll be spending on things you want to offer:
Venue+DJ+food+goody bags?+wristbands+decorations?+entertainment?+extra staff?+security?, then divide the cost by the amount of people your chosen venue can hold. i.e. total cost is £1500, venue holds 75 people 1500/75=20
Add 3-4 quid onto the ticket in case you don't sell out the tickets or anything goes wrong and that's your ticket price.
5. When do I give deadlines for confirmation of attendance
Work as a first come first serve. Reserving spaces for someone who expressed interest, but doesn't pay their way will eventually make you feel like a spammer as you will have a full guest list, then a waiting list, the waiting list will keep mailing you to ask if there's a space available, you'll in turn will have to keep spamming ones who haven't confirmed to know what's happening... it's a mess, not worth doing it.
6. The security aspect. Having to ask people to leave.
Some venues will have their own security and any other security staff will not be welcome. Find out in advance and brief the staff what to look out for as some vanilla people's behaviours that are acceprable are overlooked by staff. If venue doesn't have security - it's up to you how much you trust your guest list if you need to hire someone privately or if you believe there will be no issues to handle. Pre event group chats often reveal who to look out for and the vibe of people attending.
7. The public aspects.if it's a social will attendees be concerned about what its booked as with the venue ?
Some organizers go under cover.
Personally before booking anything anywhere we speak to the person in charge and be honest with them. This gives venue an option to back out if our event is not welcome there. It also ensures that absolutely no underage staff will be on shift collecting glasses. If you choose the honest road - be prepared to be turned down a lot, no matter how many times you explain that nothing sexual happens at social events.
If you choose to go under cover- you can't stop people from kissing many people and staff catching on that something is off as no birthday party will ever have women snogging a lot and couples snogging other people. Staff are the sober ones - they notice things.
If it's a play event is there concern about cleaning or hotel staff noting people coming in and out or noise
Part of the reason why we don't organize play parties. Generally in private venues people do clean after themselves. Not sure what it would be in a hotel scenario. About the noise - unless you do a full hotel take over- noise complaints are inevitable.
8. The mix : people may have views on cheating, politics, Safe sex etc. Which may jar with the views of others
Make it a rule to leave all of that stuff at the door. If someone is adamant on instigating the trolling and riling people up - uninvite them.
9. Intoxication: rules around this and managing its occurrence
Make yourself very clear, that if someone arrives d*unk - they'll not get in at all. If someone gets too d*unk and becomes a menace - they will be removed. Back to being on guard - its your job to make sure you keep an eye on ones who you feel are getting over the edge of being a d*unken mess and have a word with them before they become one.
Dr*gs - categorical NO.
10. Taking pictures and rules on this
Innocent selfie with nobody behind - shouldn't be an issue. You should make it clear to everyone that it's absolutely not okay to take photos of other guests who did not consent to it. The second you see someone pulling their phone out to do so at your own discretion you either give them a stern warning or remove them immediately. Hire a photographer/photo booth, who will take photos of guests for them, this will help with the issue.
As a responsible host you must be on the ball at all times. It is 100% full on at all times, you have so many things to watch out for, organize and plan.
With power comes responsibility and that responsibility is absolutely massive as it takes one iffy person to completely throw off the vibe.
In over 5 years of doing this we have seen it all and learned from it.
There is no fool proof plan to make everything perfect, all you can do is do your absolute best.
You mentioned that as a single guy, you would like to have more control over things, hosting events gives you a lot of control, yes, but you also have to put in 100 times more effort than an average single guy on here in too if you want to make them a success.
Hope this helps.
HC
"
Incredible amount of effort detail and insight |
